Tools: organization systems…

Welcome to 2019 dear reader! One of the new things we’re doing this year is we want to use an FMP Instagram account to feature pictures related to the stuff we’re doing, and some pictures meant to provoke stories and ideas in the minds of our viewers and readers.

I’ve thought about using some of my toy collection in the pictures. But, it’s hard to do when you don’t have a schedule, and even harder when your tools (my toys) look like this…

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So… one thing I’ve been working on is organizing.

It’s a little too common to hear people saying “I don’t have time to get organized”.

If they actually took the time it would pay off.

It takes an investment of time, and often money, to get organized. But, every time I compare organized work to unorganized work, I find I can get more done when I’m organized. That initial investment pays me back fairly quickly, and well.

In fact, some of the benefits can be quantified (as I’ll show below).

In the Instagram example there are two kinds of organization we need: physical, and planning/chronological

Physical organization

It’s costing me some money (about $9.00 per container), but I’ve found a solution for organizing the bits and pieces I’ll use for the pictures.

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This method is costing money, but makes things much easier to find.

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And this technique is flexible, I can alter and expand the organization as I go.

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By taking this time now I’m making myself more willing to make the scenes and do the pictures.

And when I make the pictures, I can do them faster and easier. Because I can find the stuff I spend less time searching for the stuff.

I can even improve my pictures because I can see options I might forget otherwise.

Planning and time organization

As much as I love my bins and boxes I’ll never get around to doing the pictures if I don’t decide to do them and decide when they will be finished and posted. I also need to keep my decisions in front of me while I work.

My favorite tools for this (at the moment) is my Google calendar and task list. I can see how much time I have to get things done, and when things are due. They also help me figure out what parts to do when.

The tools help, but you have to get into the habit of using them and doing the thinking.

When you do the thinking, and then incorporate your decisions and plans into your calendar and task list, you are committing yourself to action. Committing yourself to action improves your chances of completing the task. Remembering that commitment (which your calendar/task list helps you with…) strengthens that commitment, and your probability of success.

Does it really help?

Yes, it really does. In fact, you can put numbers on it!

I finish 90+ percent of the things I put on my calendar, and maybe 50 percent of the ones I don’t

I can also get my pictures done faster, and as they say… Time is money. If having my toys organized saves me two minutes per picture, and I only do one picture per week that is a savings of 104 minutes over the course of a year (about 1.67 hours…),

If you figure 1.67 hours at the $15.00 minimum wage folks are talking about these days, that organization saves you $25.05 per year. Since I value my time above minimum wage, I save more. And, these numbers are for one picture per week. Some posts will have four or five pictures (plus pics for the blogs, etc.). When I figure in the value of my time and the multiple pictures per week, I’m definitely saving the cost of my boxes this year….

Getting and staying organized takes an investment, but doing it allows you to spend more of your time and money doing what you want and need to do in the long run. Saving that wandering and flailing around is worth it. So… I supposed I should get back to getting things organized and ready for the months (and books!) ahead.

If you have an organization technique you want to share, or a question about organization, let me know in the comments. I love responding to comments. And of course… See you next post!